Productive Meetings

Wednesday, 6th May 2015

Productive Meetings

Do you feel that meetings get in the way of your ‘real work’? Find that while you have them you’re not sure of their purpose, or how useful they really were? Well it’s about time this change!

Here are 5 tips to making your meetings more productive and thus achieving better results!


1. Define the meeting's purpose

  • What is the purpose of the meeting?
  • What is the desired outcome?
  • Are all participants clear on the first two points?


2. Be prepared

  • Know what projects or tasks you are responsible for and be ready to report on them
  • Come ready with recommendations / opinions etc. towards the meeting's purpose


3. Know your agenda

  • Who is leading the meeting?
  • What is the agenda?
  • Who is responsible for each item of the agenda?
  • And in turn are they ready to discuss these items?


4. Be sure to participate

  • Productive meetings are based on participation
  • Only invite people who will have something valuable to contribute
  • Ensure your meeting leader is prepared to facilitate the discussion and make sure everyone has a chance to participate and share their opinion

 

5. Leave the meeting with a plan

  • Everyone should leave the meeting with a clarity of what progress has been made and what will be the next steps
  • Tasks and projects should be assigned to staff, and those staff will be held accountable for their commitments
  • There should be documentation of what was discussed in the meeting (Meeting Minutes) and these should be issued to all relevant personal