How much office space do you really need?

Wednesday, 6th April 2016

How much office space do you really need?

The size of your office space is one of the first things to consider when relocating your business or renewing a commercial lease. The right office size not only helps your employees stay productive and efficient, but can support the growth of your business in the future.

If you’re not sure how much office space you really need, here are a few key factors that Axiom Projects considers when developing your workplace strategy.

Your Workplace Strategy

The first step to working out how much space you need is working out how your employees will use the space. Will you use activity-based working, open-plan workstations, cubicles or private offices? What type of tasks do your employees perform and how often do they spend at their desks each day? How much storage space do they need?

You’ll also need to consider how many meetings take place in your company, how large the meetings are and what technology is required to maximise their efficiency. It may seem overwhelming, but all these questions are considered by Axiom Projects when developing your workplace strategy.

Your Business Objectives

Before you get bogged down in details, it’s important to consider your overall business objectives and the purpose of your workplace relocation or redesign. Are you hoping to improve staff productivity? Reduce building management costs? Enhance collaboration between teams? Use your office space more efficiently? Understanding what you’re looking to achieve will help you determine how much space you’ll need to achieve it.

Axiom Projects will complete a number of assessments when developing your workplace strategy and design, to help you determine how much office space you need. This includes an accommodation analysis, test fit and space planning for your existing or new office space.

Your Space Requirements

The Building Code of Australia requires a minimum of 10 square metres (sqm) per person for office workers, but many companies prefer to estimate their space requirements at around 12-14sqm. Companies that require more enclosed office spaces like law or accounting firms may choose to calculate their space requirements at 14-20sqm per person.

These figures are based on total floor area and don’t include other spaces such as kitchens, bathrooms, corridors, meeting rooms, mail rooms, communications or utilities rooms. They’re just general estimations, so it’s best to talk to Axiom Projects about how much space would best suit your business.

Your Future Needs

As well as thinking about how much space you need now, it’s important to consider the future needs of your business. Many commercial leases run for three years or more, so you’ll need to make sure there is room for additional employees if you’re thinking about expanding during that time. You’ll also need to consider how much office space you’ll need if you downsize, merge with another company or undergo a restructure where teams will grow or change in size.

The amount of space you need for technology is also likely to change in the future, particularly if you’re thinking about moving your business into the cloud, or relocating your data centre offsite. By considering how your business will look in three, five or even 10 years time, you can choose an office space that is flexible enough to grow and change as your business does.

Need to develop a workplace strategy and design that helps you choose the right office size for your company? Contact us to find out more.