Redesigning your office may seem like a luxury, but it is one of the best ways to improve productivity and service, reduce costs and foster a culture of innovation and creativity.
Whether you’re planning to renovate your existing office space or move to a new location, the first step is developing a workplace optimisation strategy. Here are five key elements to consider:
1. BUSINESS GOALS
Before you start making changes to optimise your workplace, take a step back and think about the bigger picture. How will your office help you achieve your business objectives? Look at your overall vision, company values and KPIs for the year ahead, as well as how your teams are structured and who they collaborate with on a daily basis.
Also consider any challenges or frustrations raised by staff and how you see your business operating in the future. This will provide a good foundation for understanding what challenges need to be overcome in your workplace optimisation strategy.
2. WORKPLACE PRACTICES
It’s important to consider not only how your staff work on a daily basis, but also how they use the office space throughout the day. Where are the main thoroughfares in the office? How is the kitchen used by staff? Who uses the meeting rooms most often and how are they used?
A workplace optimisation strategy will also take into consideration any environmental practices that can be implemented in the office environment and how these will be used by staff.
Understanding the workplace practices of your staff will allow you to determine what technology and design elements will support their needs and improve their productivity and morale.
Design is critical to an optimised workplace. It can help staff stay motivated and productive, enhance your ability to attract and retain the best talent and boost the reputation of your brand.
A well-designed office environment not only takes into consideration the space available and the workplace practices of your staff, but also the culture and values of your brand. Elements such as paint colours, artwork, furniture design, lighting, seating and office layout should all work in harmony to support your team and achieve your business goals.
4. REAL ESTATE
Your office location is the foundation of your business, so it’s important that it meets your business needs and you’re making the most of every square metre available.
When developing a workplace optimisation strategy for our clients, we consider a number of factors that will maximise the space available and reduce any risks for the business and its staff. These include location, fitout specifications, building structure, building services and environmental factors.
An efficient office results in a productive team and may also help you reduce real estate and building maintenance costs.
Technology is an integral part of modern workplaces and can significantly impact the way your staff communicate and collaborate with clients and each other. When considering what IT solutions you may need in your workplace, start with your business objectives and the day-to-day business practices that will help you achieve these goals. For example, enabling a streamlined booking process for clients.
From there, you can consider the various platforms available within your project budget. You may even find that you can maximise value from existing technology and improve your return on investment.
We create workplace optimisation strategies that enhance your workspace and improve business performance. Contact us for a free consultation.