5 common pitfalls of an office fitout

Tuesday, 19th July 2016

5 common pitfalls of an office fitout

5 COMMON PITFALLS OF AN OFFICE FITOUT

Before you start making changes to your office space, take a step back and make sure you’ve considered all the risks and challenges that an office relocation or fitout may bring. We’ve compiled five common pitfalls and how to avoid them, so you can feel confident about transforming your workplace for the better.

 

1. Staff disruption

Refitting or relocating your office is a big change for employees and can affect their productivity and morale. Some employees may be upset about moving offices and even leave the company if the travel is too far or too complicated. Changes to your office layout may also be challenging for some people, who struggle to adjust to new ways of working.

It’s important to keep employees top of mind at each stage of the process and do everything you can to make them feel positive about the changes to their workplace. With the right approach, you’ll keep employees on-side during the change and help them settle into their new workspace more efficiently.

 

2. Business changes

A change in leadership, ownership or business structure is often the underlying reason for an office relocation or fitout. Your employees may not only need to adjust to a new workspace, but also new employees and executive teams. It’s important to manage this change carefully, so the business remains stable and profitable over the long term.

To address this challenge, we suggest implementing a workplace strategy, focusing on churn management. This will allow you to relocate or fitout your office more efficiently, while future-proofing your business for the changes ahead.

 

3. Lack of communication

You may be proud of your new office space and believe it will improve collaboration, productivity, efficiency and workplace culture. But unless your employees feel positive about the change, you’ll face stiff internal resistance to your project. Consider implementing an internal communications strategy that reaches everyone in your company, so they stay informed and know what to expect at every stage of the project.

External communication is also important, particularly if your clients regularly visit your office space. You’ll need to make sure they understand the changes taking place and are prepared for any downtime in your technology during the move or upgrade. If your phone number or address changes, make sure it’s updated across all your communications, including your website, email signatures and social media channels.

 

4. Unrealistic programme or budget

Many problems that companies face when relocating or refitting their office space are a result of unrealistic programme or budget. We recommend you start planning no less than 18 months before the change, with a detailed budget that leaves room for unexpected costs. Without a plan, you risk placing unnecessary stress on your team and suppliers, which can lead to a negative workplace culture and inferior results.

Knowing your allocated budget and sticking to it is essential for any successful project. You’ll have a better idea of what’s possible and can brief your suppliers more effectively. A workplace strategy is the best way to stay on top of the programme and budget of your office relocation or fitout. Every aspect of the project is considered, so you can spend less time worrying and more time getting it done.

 

5. Not seeking professional help

Relocating or renovating can be stressful, especially if you’re already busy managing a full workload. Many companies also struggle to find an internal resource with the time, experience and expertise to manage an office relocation or fitout.

Hiring a professional team like Axiom Projects will ensure that all bases are covered, so you can settle into your new workspace as quickly and easily as possible. The benefits of having a dedicated resource far outweighs the cost and means you’ll be able to complete the project without costly mistakes, downtime or disruption to your business.

 

Are you ready to start planning your office relocation or fitout? Contact us to find out how we can help.